Looking for a Notary Public in London?
Christmas & New Year Appointments Available As Usual!
Most clients will need to come to us near Covent Garden, but some notarial services can be done remotely.
We offer a full range of notary public services including notarial certificates, legalisation and apostille to individuals, SMEs and corporations.
Fixed & Variable Fees
Whenever possible, we will agree a fixed fee for any legalisation costs with clients in advance.
We regularly assist clients with legalisation and onwards dispatch of documents overseas, often as a matter of urgency.
What is a Notary Public?
A Notary Public is an officer of the law that is accredited by the to administer and verify documents for use in other countries by individuals and private companies.
A Notary Public’s primary duties include:
- Drawing up and witnessing powers of attorney for use in other countries,
- Facilitating property transactions that take place outside the UK,
- The preparation of documents during the administration of estates of people who live or own property in another country,
- Assisting with data protection privacy notices,
- Authenticating documents for immigration, emigration, or international marriages and work applications, and
- Verifying documents and transactions for businesses.
A document that needs to have legal affect in another country may need to be legalised to be recognised by their legal system. This usually applies where the document is going to a country that has signed up to the Hague Convention.
Documents going to countries that have been or are still in the British Commonwealth don’t usually require legalisation. Neither do documents going to the USA.
A Notary Public is not always a solicitor and is a part of an independent division of the legal profession. A Notary Public that is also a solicitor has to keep their day-to-day activities separate from their duties as Notary Public.
Someone who is a Notary Public may not offer additional legal advice regarding a document in their capacity as a solicitor. The client should, instead, consult with an independent solicitor to learn more about the document or transaction in question.
Depending on the relevant country, the authentication requirements for a specific document may vary. In addition to Notary authentication, a country’s laws may require additional verification from a public office.
To find out what Notarisation requirements apply to you, you have to consult with a Notary Public as soon as possible.
Keep reading to learn more about the different notarisation requirements and how Notary Public London can help you to conduct your overseas activities and transaction.
Welcome to Our London Office
The first time people start learning more about Notaries and what they do is usually right after they find out that they need one.
If you are reading this, chances are that you have to get something notarised or apostilled. Usually, people who contact us face a number of issues, for example, they are against time, or they are dealing with foreign documents and a list of unfamiliar formalities and requirements.
Language barriers, legal jargon, and extensive procedures may leave you feeling vulnerable and unsure of what to do.
Welcome to our London office. Our job is to:
- Explain to you in simple language what you have to do,
- Make sure that you meet the requirements of overseas laws or regulations, and
- Prepare, authenticate, and witness all the necessary documents.
Because we understand all the legal requirements involved, we will make sure that you do everything correctly the first time – right down to signing your name in the correct colour of ink.
Learn more about our legalisation, notarisation, and apostille services below.
Information on Legalisation, Notarisation, and Apostille Services
The Notary Public conducts the notarisation process to assure all parties involved in a legal process or transaction that a document is authentic and trustworthy. The process consists of three parts, including:
A notarisation process is often called a notarial act. By carrying out this process, the impartial Notary Public assures all parties that:
- The document is authentic,
- The signature is genuine,
- The signer did not sign the document under coercion or intimidation, and that.
- The terms in the document are in effect and legally binding.
The primary objective of carrying out a notarial act is to protect the rights and properties of all parties by detecting and preventing document fraud.
What Does a Notary Public Do?
Notaries specialise in the authentication and certification of signatures and documents for use in those overseas jurisdictions that have signed up to the Hague Convention and so do require legalisation. This may include documents such as birth certificates, marriage certificates, decrees absolute (divorce papers), degrees, powers of attorney, deeds for purchase of property abroad and business documents.
Once notarised, these documents become legally effective in the country they are being sent to. Legalisation is not required for them to be legally effective in the country they originate from.
To find out more about us, please click here.
Apostille Stamp Legalisation
An Apostille is a certificate that verifies the signature of a Notary Public or other public officer. The Notary Public will attach the certificate containing his Apostille stamp to the document that they handled.
The Foreign and Commonwealth Office’s (FCO) legislation department registers all the signatures of Registrars of births, deaths, and marriages in Great Britain. Since these signatures are on record, the Foreign Commonwealth Office will be able to confirm the authenticity of the signature on a document.
If you are getting married overseas, emigrating, or applying for something else, the regulations of the foreign country may require an Apostille to their satisfaction that the relevant official signed the document.
Some countries also require that their United Kingdom consulate or embassy legalises the document as well, which can take longer. Otherwise a premium 24 hour service is available to get an apostille stamp from the FCO.
Commissioner for Oaths
A Commissioner for Oaths has the authority to verify affidavits, which are statements in writing on oath. A Commissioner for Oaths can also verify other legal documents like biometric residence permits and passports. If you:
- Are giving evidence on an affidavit during court proceedings,
- Are making an affirmation or declaration for legal matters or the registration of documents, or
- Need to certify a copy of a document as a true copy of the original document
You can contact My Notary Public London. We are authorised by the Chief Justice to provide Commissioner for Oaths services to the public.
Corporate Notary Services
Businesses that are involved in international trade or that conduct corporate activities abroad may have to deal with foreign authorities on a regular basis.
At My Notary Public London, we have extensive experience in dealing with corporate notary clients. We work with businesses to:
- Appoint authorised agents abroad,
- Submit tenders,
- Set up subsidiary companies,
- Enforce UK court orders in other countries
- Carry out international transactions,
- Submit evidence for court proceedings overseas, and
- Confirm the status of a company or its key role players.
Trying to deal with foreign authorities on a regular basis yourself can waste a lot of valuable time. Contact My Notary Public London to discuss your business’s notary needs with us.
Attestation is when a witness declares that a party executed an instrument in their presence and in accordance with the law.
At My Notary Public London, we offer a complete embassy attestation service. We work with all embassies in the UK to arrange for the attestation of your documents in a matter of a few days.
If you tried to legalise your documents with an embassy, you may know that it is a confusing and time-consuming process, especially if you are dealing with consulates or High Commissions in London.
The good news is that you can leave the process of legalising documents for overseas use in My Notary Public London’s hands. Contact us to learn more.
Notary translations are typically applicable when you are applying for an overseas position, and you have to submit education-based or administrative documents in foreign languages.
When the foreign authority office requires a Notary translation, it doesn’t mean that the Notary Public has to translate the documents themselves but that they have to oversee the translation by someone who can translate the text.
The Notary Public’s signature and stamp certify that the translator swore that the translation is accurate. In addition to certified translations, My Notary Public London will also assist you in getting approval from the Foreign Office to use the translated document abroad.
Weekend Appointments Available on Request
Please feel free to contact our offices in Central London on weekdays from 10:30am – 9:30pm. You can also schedule an appointment on weekends at our firm for urgent matters, for example hospital or airport emergencies.
How Much Does a Notary Public Cost?
Notary Publics across Great Britain charge varying fees for notary acts. Some will charge by the document type and number, and others will charge according to time. Most Notary Publics will, however, have a combination fee structure.
We will always try to provide you with a fixed quotation before providing you with notarising services. Some matters are, however, more complicated, and we will then charge our fees according to the fee structure set out below.
Preparing documents for foreign authorities can be a nightmare if you don’t understand the processes and involved. You need the notary services of a professional that understand the relevant requirements and that will get things right the first time.
Working with a professional Notary Public will not only simplify the entire procedure, but it will also save you a lot of valuable time.
At My Notary Public London, we work towards providing our clients with high-end notary services. When you work with us, you can rest assured that you are working with a reputable and experienced team of Notaries.
If you have any questions about our notary services, or if you want to schedule a consultation at our city offices, contact us today.
Will you travel to me?
We see most of our clients at the office, but are pleased to assist clients when necessary by meeting them in hospital, onboard ships, in board meetings or wherever the need arises. Please read the information on making an appointment on the ‘Notarial Services’ page.
We look forward to being of assistance, please contact us if you have any questions.
What You’ll Need to Bring
Since the introduction of the Money Laundering Regulations 2003, we are compelled to keep records on the identity and address of all of a Notarial clients. To certify a signature, the person who’s signature is to be notarised must provide original ID documents at the time of the service.
You will need to have one document from group A for identification and one document from group B for proof of residence. If you are seeking notarisation as a private individual you will not need to show any documentation from group C.
- Photo Card Driver’s License
- Armed forces pass (signed with photo)
- Firearms license (signed with photo)
- National identity card (EEA state members)
- Other Government ID (signed with photo)
- Residence permit
- Benefit book
- Notification letter from the Benefits Agency
- Bank statement
- Letter from the bank
- Utility bill (excluding mobile phone bill)
- Council tax bill
- Tenancy agreement
- Housing Association rent card
- Inland Revenue tax demand
- Self Assessment tax statement
Corporate Notarisation ID Requirements
We frequently act as Notary Public for corporate clients, who have an additional requirement to prove incorporation of the company. This can be done with any one of these documents:
- Incorporation certificate
- Certified copy of partnership agreement (up to date)
- Evidence of regulation by a regulatory body (for example, the Law Society)
- Company register extract
- Audited accounts and latest report