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List of Documents that can be Notarised

What is Eligible for Legalisation, Notarisation, and Apostille Certificates?

The number of documents that are eligible for notarisation and legalisation is quite large. If the document is eligible for an Apostille certification by the Foreign and Commonwealth Office depends on whether the document was notarised and adequately prepared by an appointed Notary Public or not.

There is a lot of information available online about the certification and legalisation of documents. Here are government guidelines about the certification of documents for overseas use.

To save yourself from frustration and wasting a lot of time, however, you can contact My Notary Public London to take care of your notarial needs.

Since there are many types of documents, they are divided into four categories, namely personal documents, company documents, standard documents, and bound sets of documents.

Standard Documents

Governmental agencies or regulatory authorities issue standard documents with an Apostille. Apart from the Apostille or government stamp or seal, standard documents usually don’t require further certification. Standard documents include:

–    Birth, marriage, and death certificates

–    Adoption certificates

–    Certificates of No Impediment to Marriage

–    Lasting Powers of Attorney

–    Affidavits

–    Authorisation letters

–    Statutory declarations

–    Any documents signed by a solicitor or Notary Public

–    Business documents that are already certified

–    Academic certificates that are already approved

–    Deed polls

–    Deeds and wills

–    Decrees Absolute and Decrees Nisi

–    HM Revenue and Customs letters

–    Certificate of residence documents

–    ACPO, ACRO, Police letters, and CRB’s

–    Disclosure and Bearing Service

–    Disclosure Scotland, Enhanced Disclosure

Company Documents

The prerequisite for most company documents is that a solicitor has to sign them before the Foreign and Commonwealth Office will issue an Apostille. Certification by a solicitor is part of our notarial services that we offer to clients.

Company documents primarily pertain to the documents that business submits to overseas authorities and consulates as part of their business activities. Here is a list of the most common corporate documents.

–    Certificate of incorporation

–    Certificate of Name Change

–    Memorandum of Association

–    Articles of Association

–    Share Certificates

–    Certificate of Good Standing

–    Certificate of Incumbency

–    Company Accounts

–    Tax Returns

–    Authorisation Letters

–    Appointing Agent Letters

–    Bank Letters

–    IN01 Incorporation Form

–    AD01 Address Form

–    CH01 Director Form

–    AP01 Director Form

–    TM01 Director Form

–    AR01 Annual Return

–    Company letters

–    LLP Incorporation Forms

–    Partnership agreements

–    Partnership Documents

–    Other company papers relating to privacy policy

–    Documents on online protection, data, and cookies

–    Certificates of intellectual property and copyright

Personal Documents

Like company documents, personal documents also have to be checked and signed by a solicitor. Also, the solicitor also has to create a certified cover sheet before presenting it to the relevant authority or the Foreign and Commonwealth Office.

Here are all the personal documents that a Notary Public has to notarise.

–    Bachelors and Masters Degrees

–    Awards

–    Professional Qualifications

–    Membership Certificates

–    Training Certificates

–    Diplomas & Transcripts

–    PGCE & QTS

–    GCSE, GCE,

–    O Level, A Level

–    NVQ

–    City & Guilds

–    TEFL/CELTA/TESOL documents

–    Apprenticeship & Indenture Certificates

–    Passport

–    Driving Licence

–    Bank Statements

–    Utility bills or house proof of address

–    Other identity Documents

–    Baptism & Confirmation Certificates

–    Bills of Sale & Proof of Ownership

–    Travel Documents

Bound Sets of Documents

If there are more than two documents that you have to legalise, it may be more cost efficient to bundle them together as one set. It is important to remember, however, that the documents should relate to only one individual or one business.

Not all documents can be bound together, but if you have, say, company documents or academic reports or certificates, bundling the documents can save you a lot of money and time. Birth, marriage, and death certificates, on the other hand, each get an apostille and cannot be bound together.

The lists of personal, business, and standard documents are not exhaustive. It is possible that you may have to submit a document that is not present in these lists. Fortunately, that doesn’t matter, and we will still be able to help you get it legalised, as long as it is a genuine UK document.

The Notarisation Process

The goal of the notarisation process is to ensure that all parties involved with the document find the document to be authentic and trustworthy. The notarial process consists of three stages, namely:

–    Vetting,

–    Certifying, and

–    Record keeping

Vetting consists, in essence of making verifying the individual that signs the document’s identity. If you go to a Notary Public’s office to sign a document, you, therefore, have to furnish the notary public with an identification document.

Part of the vetting stage is signing the document where the Notary Public can see you so they can certify that the signature is genuine. If you sign the document before you visit the Notary Public, they will not be able to confirm that it was you that signed the document.

Certification involves stamping and signing the document to confirm that the signer according to the document is the person that signed the document. In the case of specific personal and business documents certification requires from an independent solicitor to check and sign the document.

Depending on the country and overseas authority involved, the certification may also include presenting the document to the Foreign and Commonwealth Office for Apostille certification.  If the country is not a member of the British Commonwealth or if they are a member of the Hague Convention, they may require an Apostille stamp.

Furthermore, countries that are neither part of the British Commonwealth, nor a member of the Hague Convention may require additional attestation by their embassy in London. As part of our notary services, we will also administer the part of the certification process.

The final stage of the notary process, record keeping, involves keeping all information for future reference. When there is a dispute or case regarding the certification procedure or, say, the identity of the person that signed the document, this information can serve as proof.

Notary Public Services in London

My Public Notary London offers an all-inclusive list of notary services to the public.

Apart from the notarising documents, My Public Notary London also offers a wide variety of additional services, including:

–    Drawing up and witnessing powers of attorney for use in other countries,

–    Administering documentation for property transactions that take place outside the UK,

–    The preparation of documents during the administration of estates of people who live or own property in another country,

–    Authenticating documents for immigration, emigration, or international marriages and work applications, and

–    Performing legal functions as Commissioner for Oaths

–    Overseeing and verifying notary translations

In 2018, economically active individuals or businesses may have to meet steep requirements concerning the law to provide certified copies or originals of documents to officials that are abroad.

If you would like to stop searching for information and receive advice and help from reputable English notaries that make your protection their highest priority and that follow through with their promises, please contact My Public Notary London to schedule an appointment.

You can also send us an email or visit our website to learn more about our services and fees. Go back home to learn more about our high-end services.

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